Check Requests, Payments & Reimbursements

PTO Check Requests, Invoice Payments & Expense Reimbursements, and PTO Deposits Processes

Following is the process for personal reimbursements or invoices to be paid for PTO expenses, as well as how to submit deposits for the PTO.

Check Requests, Invoice Payments & Expense Reimbursements

Please use the Hillside PTO Check Request Form (Also found in the PTO Links & Forms section of the Hillside PTO website.)

For invoice payment requests:

  • Complete the Hillside PTO Check Request Form.
  • Attach a copy of the invoice to be paid (we recommend you keep a copy for your records).
  • Place the paperwork in the purple folder in the PTO Mailbox in the school office.
  • For time sensitive payments, please notify Maura Harley (migilligan@yahoo.com) and Maria Rick (marialrick@gmail.com) that the request has been submitted. Otherwise, please allow 5 business days for the request.

For expense reimbursements:

  • Complete the Hillside PTO Check Request Form.
  • Attach a copy of the receipt(s) for reimbursement within 30 days of the purchase. (We recommend you keep a copy for your records.)
  • Place the paperwork in the purple folder in the PTO Mailbox in the school office.
  • For time sensitive payments, please notify  please notify Maura Harley (migilligan@yahoo.com) and Maria Rick (marialrick@gmail.com) that the request has been submitted. Otherwise, please allow 5 business days for the request.

PTO Deposits

Use the Hillside PTO Deposit Form (Also found in the PTO Links & Forms section of the Hillside PTO website.)

  • Complete the Hillside PTO Deposit Form.
  • Count deposits and review checks to ensure they are made out to “Hillside PTO”.
  • Remove any staples or attachments from checks.
  • For large deposits, especially any cash deposits, give them (along with the completed deposit form) to Beata in the office. For smaller deposits of checks, place them along with the deposit form in the purple folder in the PTO Mailbox in the school office.
  • For time sensitive payments, please notify  please notify Maura Harley (migilligan@yahoo.com) and Maria Rick (marialrick@gmail.com) that the request has been submitted. Otherwise, please allow 5 business days for the request.